Financial Electronic Data Interchange (EDI) Guide for.doc

FINANCIAL
ELECTRONIC DATA INTERCHANGE
GUIDE
for
Vendors, Localities, Grantees, State Agencies and Non-state Agencies
COMMONWEALTH OF VIRGINIA
Financial Electronic Data Interchange Guide
TABLE OF CONTENTS
What is Financial EDI? 1
Benefits To You, Our Trading Partner 1
How Do Payments and Remittance Data Get There? 2
Who Pays the Costs? 2
How Financial EDI Works for a Vendor 3
Remittance Data Passing Through the Banking System (CTX format) 3
Remittance Data by Way of the (CCD+ payment format) 5
How Financial EDI Works for Localities, Grantees, Non-state and State Agencies 7
Remittance Data Passing Through the Banking System (CTX payment format) 7
Remittance Data by Way of the (CCD+ payment format) 9
Get Ready 11
Get Set 12
Go 12
Financial EDI Made Easy 13
Remittance Data Made Easy 14
Remittance Data on the REDI Virginia Website 14
Remittance Data in the Electronic File Made Easy 15
Examples: Interpreting Remittance Data in the 820 Transaction Set 16
A payment from one agency with no credit transactions or adjustments 16
A payment from two agencies with no credit transactions or adjustments 17
A payment from one agency with a credit transaction, but no adjustments 18
A payment from one agency with an adjustment transaction to withhold
money for a debt owed to monwealth, but no credit transactions 19
Financial Electronic Data Interchange Guide
TABLE OF CONTENTS (continued)
Enrollment Forms 20
Reporting Changes in anization’s EDI Information 20
Sample EDI Payment Agreement Form for Vendors 21
Sample Electronic Payment Information Form for Vendors 22
Sample Trading Partner Notification of Change Form 23
Remittance Assistance 24
Department of Accounts Contact Information 25
Glossary 26
WHAT IS FINANCIAL EDI?
The purpose of this guide is to provide anization with facts about monwealth of Virginia’s Financial Electronic Data Interchange (FEDI) program. FEDI was implemented in May 1994. Electronic Data Interchange (EDI) is puter